Bylaws of the MD/DC Chapter Eastern Region APPA:
The Association of Higher Education Facilities Officers, Inc.
ARTICLE I PURPOSE
SECTION A – Purpose
The purpose of the MD/DC Chapter Eastern Region of APPA, hereafter referred to as Chapter,
shall be to develop and plan in the administration, care, operation and maintenance of education
facilities; to promote professional ideas and standards to better serve the objectives of education;
to promote the exchange of information on all phases of educational facilities planning, design,
construction, maintenance and operation, particularly with reference to problems of special
interest to institutions located in the region and to engage in such other related activities as may
be desirable or required to fulfill the purpose and objectives of the organization.
1. To supplement and assist in the work of APPA: Leadership in EducationalFacilities
hereinafter referred to as APPA, in the Eastern Region.
2. To schedule, plan and conduct educational meetings of such type and format as may be
necessary and desirable to promote and achieve the above purpose.
SECTION B – Organization
The Chapter is organized and operated exclusively for charitable and educational purposes
within the meaning of Section 501 (C) (3) and 170 (C) (2) (B) of the Internal Revenue Code of
1954 (or the corresponding provisions of any future United States internal revenue law). No part
of the net earnings of the organization shall insure to the benefit of, or be distributable to,
organized and operated for profit (except that the organization shall be authorized and
empowered to pay reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purpose stated above). No part of the activities of the
organization shall be the carrying on of propaganda or otherwise attempting to influence
legislation, or the publishing or distributing of statements for any political campaign on behalf
of, or in opposition to, any candidate for public office. Notwithstanding any other provision
herein, the organization shall not carry on any activities not permitted to be carried on:
By an organization exempt from federal income tax under Section 501 (a) of the Internal
Revenue Code of 1954 as an organization described in Section 501 (c) (3) of such code (or the
corresponding provisions of any future United States internal revenue law).
By an organization described in Sections 509 (a) (1), (2) or (3) of the Internal Revenue Code of
1954 (or ft corresponding provisions of any future United States Internal revenue law), and
By an organization, contributions to which are deductible under sections 170 (c) (2), 2055 (a)
(2), or 25522 (a) of the Internal Revenue Code of 1954 (or the corresponding provisions of any
future United States Internal Revenue law).
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ARTICLE II MEMBERSHIP
SECTION A- Eligibility for Membership
Attendance at a regular meeting and payment of the registration fee or any special
assessment voted on by the Chapter Board members constitutes membership in the
Chapter.
1. Members who have been dropped from membership rolls may be reinstated by vote ofthe
Board of Directors after due investigation, payment of such assessments as may be
applicable, and fulfillment of all preceding prerequisites.
2. There shall be no limitation on the number of attendees from an institution.
Representatives not eligible for membership may be welcomed as guests.
3. The institutions represented at the organizing meeting at Howard University, onJanuary
22, 1970, “will be carried on the rolls as Charter members in perpetuity.”
CHARTER MEMBERS
Allegheny Community College (renamed Allegheny College)
Johns Hopkins University
American University
Maryland University (renamed University of Maryland College Park)
Catonsville Community College (renamed Community College of Baltimore County Catonsville Campus)
Maryland State College (renamed University of Maryland Eastern Shore)
Coppin State College (renamed Coppin State University)
Morgan State College (renamed Morgan State University)
Federal City College (renamed University of the District of Columbia)
Prince George’s Community College
Gallaudet College (renamed Gallaudet University)
St. Josephs College
Georgetown University
Washington College
Howard University
Western Maryland College (renamed McDaniel College)
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SECTION B – Classification of Membership
The organization is to be divided into two classes of members; (1) members possessing voting
rights, and (2) members without voting rights.
1. Voting Members Shall Consist of:
a. Educational institutions located in Maryland and the District of Columbia shall
designate a regular full-time employee to be the institutional representative. Each
institutional representative may designate a qualified proxy voter.
b. Affiliate institutions located in Maryland and the District of Columbia shall designate a
regular full-time employee to be the representative voting member. Affiliate Members
shall consist of hospital systems, nonprofit institutions and organizations, including
governmental or quasi-governmental agencies.
c. Each designated representative is entitled to one vote in conducting the business of the
Chapter. The representative or designated proxy will cast one vote. Proxy can only be
designated to another voting member.
2. Non-voting Members shall consist of:
a. Subscribing members shall be individuals, organizations, manufacturers, or suppliers
of goods and services operating for profit and ascribing to the policies and purposes of the
Chapter and wishing to support the activities of the Chapter subject to approval of the
Board of Directors. This category of membership shall not be considered as endorsement,
actual or implied.
b. The Board of Directors may grant emeritus status to any member who uponretirement
has demonstrated interest and support.
c. Associate members shall be physical facilities professionals, administrative or
supervisory personnel employed at member institutions of education thereof who shall
meet any additional criteria as may be prescribed in the organization’s bylaws. Such
associate members are entitled to hold office.
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ARTICLE III BOARD OF DIRECTORS
SECTION A
1. The Board of Directors shall consist of President, Past President, Vice President, Secretary,
Treasurer, Permanent Director, six Directors at Large, and a Business Partner Representative.
2.A quorum shall consist of six (6) voting members physically or virtually present, to consider
an action item. In order for an action item to pass three quarters (3/4) of the Board in
attendance, need to approve the action.
3. The Board of Directors shall be the policy determining body. It shall investigate and rule on all
questions of membership. It shall authorize expenditures from the funds held by the Treasurer.
The Board shall approve programs, the site, dates and registration fee for allmeetings.
4. Five elected positions will be filled at the Fall Meeting; President, Vice President,
Secretary or Treasurer, and two Directors at Large.
5. The Board may designate such positions as deemed appropriate to carry out the purpose
and activities. Appointees to such positions may sit with the Board by invitation, but shall
not be entitled to vote.
6. A member in good standing shall be defined as having attended four of the scheduled Board
and Chapter meetings during their term of office.
7. A member of the Board who misses three consecutive meetings may be removed fromthe
Board following a majority vote of the remaining Board members.
8. The position of Business Partner Representative will be appointed by the Board within
30 days of the Fall elections. The Business Partner Representative shall serve a term of two
years and can be appointed for an additional two-year term. The Business Partner
Representative shall be the MD/DC APPA representative to the ERAPPA Business Partner
Committee.
9. The position of Permanent Director shall be filled at all times by the Executive VicePresident
of APPA: Leadership in Educational Facilities. This is a nonvoting/non-elected position,
required for incorporation of the Chapter.
10. A member that has been granted Emeritus status through ERAPPA will be entitled to
hold any elected office if elected to the position while an employee of an ERAPPA member
institution in good standing, are willing to perform their duties for the remainder of their
elected term and have the concurrence of the majority of Board members to remain in that
position.
1. MD/DCAPPA will reimburse reasonable business expenses related to the Board position
of the Emeritus member.
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SECTION B – Election and Terms of Office
The Board of Directors shall be elected at the Fall Meeting by a majority of the Voting Member
Institutions and Affiliate Institutions present. They shall serve to the conclusion of their elected
term or until their successors have been elected and bonded.
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SECTION C – Duties and Powers
1. President
a. Shall be elected from the offices of Secretary, Treasurer, Directors at Large, and/or
any Institutional Member, Affiliate Member or Associate Member in good standing
who has previously served at least two years on the Chapter’s Board of Directors. t
b. The candidate must have attended a fall/spring MDDCAPPA meeting, a summer
MDDCAPPA meeting, and one regional APPA annual conference to be eligible to
run for President. Shall serve a term of two years, provided still a member in good
standing. May be re-elected not to exceed two consecutive terms.
c. Powers and Duties:
1) Shall be the executive officer and be responsible for the general supervisionand
direction of the affairs of the Chapter and shall preside at all meetings.
2) Shall be responsible to lead the Board of Directors in overseeing Chapter
activities such as: professional development, maintaining website,updating
mailing list, and any other administrative or Chapter duty.
3) Shall have the authority to create ad-hoc committees and appoint members
to such committees. Shall advise the Board of Directors of the
appointments.
4) Shall, in the event of a vacancy among the officers, with concurrence of a
majority of the remaining Board members, appoint a replacement. Notice of
such appointments shall be given to all Board members in writing.
5) Shall be authorized to spend up to $500.00 per term of office without prior
approval from the Board.
6) Shall be authorized to disburse funds for normal operating expenses as
required.
7) Shall be bonded for the term of office with the cost of such insurance coverage
being the responsibility of the Chapter.
8) Shall be a member of the ERAPPA nominating committee.
9) Shall be the Chapter representative to the ERAPPA Chapter AffairsCommittee
and report all Chapter information to ERAPPA
10) Shall appoint representatives to serve on the various ERAPPA committees.
2. Vice President
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a. Shall be elected from the offices of Secretary, Treasurer, Directors at Large, and/or
any Institutional Member, Affiliate Member or Associate Member in good standing
who has previously served at least two years in service of the APPA organization.
Shall serve a term of two years, may be re-elected to serve more than one term, not to
exceed two consecutive terms
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Powers and Duties:
1) Shall chair the Bylaws Committee
2) Shall, in the absence of the President, perform the duties of the Presidentas
herein stated
Shall, in the event of a vacancy in the Office of the President act as President
to serve out the remaining term.
3) Shall be responsible for obtaining APPA & ERAPPA Committee reports for
Chapter meetings
4) Shall perform duties as assigned by the President
3. Secretary
a. Shall be elected in even numbered years from the current Secretary, Directors at
Large, or from any Institutional Member, Affiliate Member or Associate Member in
good standing who has previously served at least one year on the Chapter’s Board of
Directors provided still a member in good standing. Shall serve a term of two years,
may be re-elected to serve more than one term, not to exceed three consecutive
terms.
b. Powers and Duties:
1) Shall record and maintain the minutes of the Chapter and Board of Directors
meetings
2) Shall be responsible for all records and shall serve as the ChapterHistorian.
Records shall include membership files, emeritus members and related
information
3) Shall perform duties as assigned by the President
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4. Treasurer
a. Shall be elected on odd numbered years from the current Treasurer, Directors at
Large,or from any Institutional Member, Affiliate Member or Associate Member in
good standing who has previously served at least one year on the Chapter’s Board of
Directors provided still a member in good standing and eligible to be bonded. Shall
serve a term of two years and may be re-elected to serve more than one term not to
exceed three consecutive terms.
b. Powers and Duties:
1) Shall receive and account for all funds collected or due the Chapter
2) Shall disburse all funds or expenditures as authorized by the President or the
Board of Directors
3) Shall be authorized to disburse funds for normal operating expenses as required
4) Shall render an itemized, written report of revenues and expenses at the fall
meeting
5) Shall file annual tax return
6) Shall be bonded for the term of office with the cost of such insurance coverage
being the responsibility of the Chapter
7) Shall perform duties as assigned by the President
5. Directors at Large
a. Shall be elected from the membership each year at the Fall Meeting, with the
intention to serve a minimum of three years on the Board. Candidates must meet the
eligibility requirements. The Directors at Large shall not exceed six (6).
b. Power and Duties:
1) Shall perform duties as assigned by the President
2) Shall participate on Scholarship Committee to select recipients of MD/DC
APPA scholarships
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3) Shall participate on the Bylaws committee to perform annual review andupdate
4) Shall, with the Past President, conduct audits of the Chapter’s finances
5) Shall tally votes at the annual election
6. Past President
a. At the conclusion of their term as President, they shall automatically assume the
position of Past President while the current President is in office, provided they are
still a member in good standing.
b. Powers and Duties:
1) Shall perform duties as assigned by the President.
2) Shall chair the Nominating and Scholarship committees.
3) Shall conduct, with two (2) Directors at Large, audits of theChapter’s
finances, at least on an annual basis.
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ARTICLE IV COMMITTEES
SECTION A
Committees shall be appointed by the President for such duties as may be directed by the
members, the Board, or the President, for the proper conduct of the affairs of the Chapter.
Standing committees shall include the Nominating Committee, Scholarship and Bylaws
Committee.
1. Nominating Committee
a. Shall be convened by the immediate Past President not less than two months prior to the
fall meeting to provide a slate of candidates for election to office.
b. Shall be chaired by immediate Past President and consist of two or more Past Presidents.
No person running for an elected office may serve on the Nominating Committee.
c. Shall present a slate of officers to the Board of Directors for positions to be filled no later
than 30 days before the scheduled elections.
d. Shall run the election of officers in accordance with these bylaws and shall be the sole
decision making authority concerning the procedures of the election process.
2. Scholarship Committee
a. Shall select the recipients of scholarships given by the chapter each year to individuals
who show potential for advancement within the facilities management profession. The
scholarships may be used for the APPA Institute, Leadership Academy, Supervisor’s
Toolkit, or the Certified Educational Facilities Professional (CEFP) Preparatory Course.
All scholarships will be for tuition only, unless otherwise designated by the Board.
b. Scholarships will also be awarded to attend a MD/DC APPA Summer program. This
scholarship is intended to encourage new MD/DC APPA members. It will be awarded to
those who have not previously attended a MD/DC APPA Summer Program, or those who
have not attended in the last five years. This scholarship will pay the registration fee for
the applicant to attend the Summer Program. These scholarships will be sponsored by
MD/DC APPA business partners. The number of scholarships awarded will be equal to the
number of sponsorships received. The individual who is awarded the scholarship must
receive funding from their respective institution for travel. The scholarship is non-
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competitive and requires an application and an endorsement from the applicants’
supervisor. Scholarships will be awarded to institutional MD/DC APPA members who
submit a completed application until all scholarships are awarded.
c. Committee members shall consist of two (2) Directors at Large and be chaired by the
immediate Past President.
d. The scholarship recipients shall be notified by the committee chair.
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3. Bylaws Committee
a. Shall annually review and recommend revisions for consideration by themembership
b. Shall consist of two (2) Directors at Large and be chaired by the Vice President
4. ERAPPA Committees
a. The current MDDCAPPA president with Board approval will appoint a MDDCAPPA
member in good standing, not necessarily a current board member, to represent
MDDCAPPA in each Committee at the ERAPPA level.
b. If a position on a Committee becomes vacant, the President will appoint a new
representative with Board approval
c. There is no term limit for these appointments, however the President can choose to rotate
representation at any time with Board approval.
d. The representative is expected to participate in ERAPPA Committee conference calls, and
ERAPPA Committee on site meetings.
ARTICLE V AWARDS
1. Awards
If it is so determined, the Board of Directors may award a suitably engraved “George O. Weber
Distinguished Service Award.” Not more than one Distinguished Service Award may be awarded
in any one fiscal year. Awards shall be made at the Fall Meeting.
2. Letter of Appreciation
A Letter of Appreciation may be awarded by the Board of Directors for services and contributions
to the professions associated with educational facilities or significant contributions to the
Chapter, ERAPPA or APPA.
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ARTICLE VI MEETINGS
1. Scheduling
Decisions on all matters relating to meeting shall rest with the Board of Directors. Meetings of
the membership shall be held to transact business, conduct educational sessions and at such
additional times as the Board of Directors may determine. Meetings shall be scheduled and
locations announced in advance. The meeting sites will be rotated through the Chapter area.
2. Registration Fees
A registration fee as determined by the Board of Directors shall be required from each person
attending.
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3. Rules of Order
Parliamentary rules, as stated in “Robert’s Rules of Order,” shall govern the procedures of all
meetings.
4. Elections
Election of officers will take place at the Fall Meeting. In the event a Fall meeting is not held due
to unforeseen circumstances, the current Board will remain in office until such time when an
election can be held.
ARTICLE VII AMENDMENTS
A notice to amend these Bylaws, with copies of the proposed amendment, shall be provided to
voting members not less than thirty days prior to the date of the vote. These Bylaws may be
amended, altered, changed, added to, deleted from, or repealed by the affirmative vote of the
majority of voting members in attendance.
ARTICLE VIII FISCAL YEAR
The fiscal year shall be from July 1 through June 30.
ARTICLE IX ANNUAL REPORTS
The President shall cause to be prepared and filed such annual reports and tax returns as are
required by law.
ARTICLE X DISSOLUTION
In the event of dissolution or final liquidation of the Chapter, the Board of Directors shall, after
paying or making provision for the payment of all the lawful debts and liabilities of the Chapter
distribute all the assets of the Chapter to one or more of the following categories of recipients.
1. A nonprofit organization and/or organization which may have been created to succeed
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the Chapter, as long as such organization or each of such organizations shall then qualify
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as a governmental unit section 270 (c) of the Internal Revenue Code of 1954 or as an
organization exempt form federal income taxation under section 50 I (a) or such code as an
organization described in section 501 (c) (3) of such Code; and/or
2. A nonprofit organization and/or organization having similar aims and objects of Chapter
and which may be selected as an appropriate recipient of such assets, as long as such
organization or each of such organizations shall then qualify as a governmental unit under
section 270 (c) of the Internal Revenue Code of 1954 or as an organization exempt from
federal income taxation under section 502 (a) of such Code as an organization described in
section 502 (c) (3) of such Code